Traveling for work but not sure where to start with packing? Need some inspiration for that long-awaited group trip you've got coming up? These practical tips will help you stay organized, maximize opportunities, and even enjoy the journey. And if you’re wondering whether travel time counts as working hours, we’ve got the answer to that too.
How to approach a business trip
Before: Organization is everything
A well-organized plan can make all the difference on a business trip, from your packing list to your daily schedule. Whether you’re traveling with colleagues on a structured itinerary or flying solo with some flexibility, planning ahead ensures a smoother experience. Take care of any pending tasks so you can stay focused on the present, but make sure you’re still reachable in case any last-minute issues arise.
When it comes to packing, less is more (we’ll get into that later). Be smart about space—especially if you’re sticking to a carry-on. Skip toiletries that your hotel will provide and focus on travel essentials that simplify your trip, like a reusable water bottle to stay hydrated and cut down on waste.
During: Balance work and leisure
Once your trip starts, finding the right balance between work and downtime is key. Yes, it’s a business trip, but you’re also stepping outside your usual routine—and (let’s be honest) away from the office. Back-to-back meetings might fill your schedule, but that doesn’t mean you can’t carve out a little time for yourself, whether it’s a relaxing soak in the hotel spa or a leisurely dinner after a long day.
Your itinerary may already include networking events, cultural experiences, or even outdoor activities. Studies show that taking short breaks can boost creativity and improve focus, so don’t underestimate the power of a little downtime. Some companies even offer “pre-cations” to new employees before they start, recognizing the value of recharging before diving into work. So while you stay productive, don’t forget to enjoy the perks of being in a new place.
After: The power of feedback
Business trips go beyond meetings and networking—they’re a chance to build lasting professional relationships. Once you’re back, take the time to follow up with the contacts you made, whether it’s a quick thank-you email or a LinkedIn connection. Sharing positive feedback with colleagues and those you met along the way helps keep the momentum going. Nurturing these connections can open doors to new collaborations, future travel opportunities, and valuable professional growth.
What to pack for a business trip
Travel documents and printed materials
Besides the usual travel essentials like your ID or passport, reservations, and travel insurance, don’t forget to pack business-related materials. Bring along business cards, brochures, company documents, invitations, and event details—anything that might be useful during your meetings and networking opportunities.
Versatile, work-appropriate clothing
Traveling somewhere warm? Don’t forget your swimsuit. Heading into nature? Pack comfortable shoes and activewear. But since this is a business trip, you’ll also need to be ready for professional settings. Versatile clothing that balances style and formality is key. A crisp white shirt, a dark blazer, and smart shoes will keep you polished for meetings and evening events. If your trip leans more casual, you can loosen up the dress code—but always have at least one go-to professional outfit ready to go.
Tech essentials for work travel
No business trip packing list is complete without the right tech. Bring your laptop or tablet, along with must-have accessories like an extra charger, wireless earbuds, and a power bank to keep you connected on the go. If you’re into photography, a camera can be a great addition, and for winding down, an e-reader or a regular book makes the perfect travel companion. Heading abroad? A plug adapter is essential to avoid any last-minute charging mishaps.
Do travel hours count as working hours?
If you’re an employee and your company allows it, travel time may count as working hours. Typically, commuting for a business trip is considered part of your standard work schedule, excluding break periods.
For freelancers and contractors who charge by the hour, it all comes down to your agreement with clients. If your trip requires extra working hours beyond your usual schedule, those may qualify as overtime.
